Meeting Agendas, Minutes, Etc.

All relating to Crestline Soaring Society Meetings.

2017-02-04 Board Meeting Minutes

CRESTLINE SOARING SOCIETY

MINUTES  -   MEETING OF THE BOARD OF DIRECTORS

FEB  4,  2017, 10:20-11:30 AM

Prepared by  Kevin Greene

A scheduled meeting of the board of directors was held on the above date.   The following members attended:

President:  Dan DeWeese

Vice President:  Steve Nowak

Treasurer:  Kevin Williams

Events Coordinator: Kathy Rhodes

Communications Director: Dave Hards

Site Director:  Chris Hast

Safety Director:  Dave Aldrich

Kevin Greene

Annual Board of Directors Election  -  ballot count & results.

Ballots were verified and counted.  Twenty three ballots were included.   The entire current board was returned to office.  Kevin Greene appeared on the ballot in error.  He will continue to serve the organization as an  unofficial volunteer.

Grass  /  watering plan.

New seeding and natural fertilizer will be tested on a small section of the LZ  before proceeding with the  rest of the grass area.  Dave Hards will try to source a donation for the fertilizer

Expired Ranch contract.

A motion was made and carried to move forward with a one year renewal of the agreement.

Powerlines detachable arresting cable with visibility balls.

Dan DeWeese will procure braided stainless steel cable for mounting the aerial visibility balls.  Once the cable is received arrangements for a bucket truck will be made in order to mount the balls.  The goal is to have the project completed by the first event of the season.

Site aerial map development.

Dave Aldrich motioned that his work on this would have to be delayed until after the Site Intro Video is complete.  Dave Hards and Kathy Rhodes volunteered to work on the graphic in the interim.

Site intro video with hazards identified and site rules / protocols.

Dave Aldrich delivered his outline for this project with a goal of having it completed by April / May.

PG& reserve parachute deployment training apparatus.

This project is being worked by Jeff Boehler.

Calendar of events etc. automation.

Dan DeWeese will continue to test this feature.

Chapter Renewal  USHPA.

Dan DeWeese and Kevin Williams will continue coordinate this process which is due to be completed in April.

Instructor vetting.

Dan DeWeese is working on adapting the Sylmar document for vetting new and visiting instructors.  This will include a section on CSS,org for accessing the finalized procedures.

2016-10-08 Board Meeting Minutes

CRESTLINE SOARING SOCIETY

 

SUBJECT:   MEETING OF THE BOARD OF DIRECTORS            MEETING MINUTES

DATE: OCT 8  23,  2016,  9:45 AM  - 1:351 AM

Presented by Kevin Greene - secretary to the board.

A scheduled meeting of the board of directors was held on the above date.   The following members of the board attended:

President:  Dan DeWeese

Vice President:  Steve Nowak

Treasurer:  Kevin Williams

Secretary:   Kevin Greene

Events Coordinator: Kathy Rhodes

Communications Director: Dave Hards

Site Director  Chris Hast

Safety Director  Dave Aldrich

Dusty Rhodes and Owen Morse attended as a guests of the board.

 

A Motion was made by Dan DeWeese to appoint Dave Aldrich as Safety Director.  The motion passed unanimously

Grass plan.

The grass area upgrade / maintenance & repair was discussed in detail.  A bid by TRUGEEN  obtained for the club by Kenny Westfall was presented by Dan DeWeese and discussed in detail and it was decided that such an intensive 5 yr contract was not needed at this time.  A motion by Dan Deweese to have volunteers R & R the 40 sprinkler heads and a $1000 budget for aeration and overseeding was provisionally approved.  The issue will be reviewed again at the Dec  BOD meeting.  The process will start with overseeding with fescue as soon as sprinkler heads serviced.

Summer months - old watering sys

The piping and storage infrastructure for the old  water distribution system which was mostly destroyed by fire was briefly discussed and tabled until a future date.

Expired Ranch cotract.

Dan DeWesse announced that this contract which expired in July was being reviewed for renewal with Owen Morse.   Terms for the renewal will be presented and reviewed at a later date.

Powerlines /PG safety ....Edison Co. communications.

The issue of powerline hazards to PG pilots was discussed in detail.  Dave Aldrich as safety director will develop signage alerting pilots to the hazard.   A motion was made and carried for Dan DeWeese to pursue  the installation of an apparatus to prevent pilots on a hazardous approach from striking the power lines.  It was approved with an initial budget of $1200.

Site intro video with hazards identified and site rules / protocols.

A motion was made and carried to form a sub committee chaired by Dave Aldrich to develop the script for a Point of The Mount ( UT) type site intro / safety video.  The target date for the completion the project  of May 2017 as suggested.  The project will be addressed again at the Dec  BOD meeting.

PG parachute deployment training apparatus.

A motion was made and carried for Steve Nowak and Jeff Boehler to pursue the refit and installation of this donated apparatus with a budget of $250.

Other Items.

A motion was made and carried for Kevin Williams to spend $500 for grading and gravel etc supplies to complete the approach to the new HG storage unit.

A financial operations report was submitted by Kevin Williams.

Kevin Greene's duties as club secretary were changed to a purely volunteer position.

Dave Aldrich emphasized that all pilots launching Crestline should absolutely clear all spectators from any locations forward or down hill from the launch point with particular emphasis on the rock piles below that seem to be magnets for  visitors, family and local watchers.   This is for their own safety should the launching pilot have difficulties with their launch.

Recap last year’s projects.

Security cameras, flagpole,  barbeque structure, Internet tower and WIFI, windsocks, additional porta potty, concrete slabs for the HG storage bins and an added unit, AC and insulation for the clubhouse digital equipment room,  weather station, website updates.

2016-01-30 CSS Board Meeting

A special meeting of the Board of Directors was held on Saturday January 30 at 9:00 AM at 1766 W. Kendall Drive, San Bernardino, CA 92407. The purpose was to verify the counting of the votes for the new  Board of Director’s positions resulting  from the election held on mm/dd/20yy.  The votes were counted by Jeff Bohler, Kathy Rhodes and Gary Anderson.

The results of the election are as follows

President:    Gary Anderson

V. President:  Dan DeWeese

Treasurer:  Kevin Williams

Secretary:   Kevin Greene

Site Coordinator:  Chris Hast

Events Coordinator: Kathy Rhodes

Communications Director: Dave Hards

Safety Director:  Steve Salazar

 

At 9:15, Saturday January 30 a general meeting of the Board of Directors was called to order by Board President Gary Anderson.  All the new board members above were in attendance.

Gary Anderson made a general motion that the Board would try to meet bi-monthly. 

The motion carried unanimously.

 

The outgoing President Jeff Boehler made a motion to arrange for the change of signing authority with the CSS bank adding the new president as a signer on the CSS dual signature bank account.

 

A general discussion of the security, safety and liability issues surrounding the “friends teaching friends” protocol at CSS sites.  Gary Anderson made the motion that he would check with Rob McKenzie for his feedback on the history of ”friends teaching friends” at CSS.  

 

A motion was made that Gary Anderson and Steve Salazar would draft a CSS site policy for “Friends Teaching Friends” at CSS for future consideration.

 

A general discussion of the security, safety and liability issues surrounding the issue of obtaining and enforcing the site use waiver document required by all CSS site users.  The discussion also touched on the difficulties of obtaining site use waivers on busy flying days and event dates.  A motion was made to recruit a site monitor for the upcoming season who would maintain a daily site attendance log and collect waivers from all site users as they arrive in the LZ parking lot or land at the site.  It was also motioned that signage should be developed identifying the site as a USHGPA site requiring USHGPA membership.

 

Gary Anderson motioned that a full time (seasonal ) site monitor should be retained and the motion carried unanimously.  Stave Salazar was appointed to pursue this issue.

 

The motion was made  that Dave Hards would pursue container lock security box design with Dan Deweese.

 

The motion was made and passed unanimously that a plan for an ADA concrete access walkway would be developed.

 

A motion was made and carried unanimously that Kevin Williams and others will continue the with the purchase and installation of security lighting and cameras as well as the purchase of a full truck load of material to be used to level low spots in the grass landing area,  a pole for the American flag, easily replaceable collapsible poles for windsocks throughout the area and textiles for streamers surrounding the grass landing area.

 

Gary Anderson motioned that he will work with Owen Morse to address the issue of the upper driveway access crossing the neighbor’s property line.

A motion was made that a more formal agreement should be pursued addressing the CSS use of U S Forestry  land / and the adjacent  residential developers property which the training hill now occupies

At 10:25 AM a motion was made to adjourn the meeting which passed unanimously.

CSS Board Meeting 2016-01-16

CSS Board Meeting

January 16, 2016

Attendees:

  • Dan Deweese
  • Kathy Rhodes
  • Jeff Bohler
  • Kevin William
  • Gary Anderson

Start: 12:45 pm
End: 1:00 pm

The CSS board held an ad hoc meeting the morning of January 16 to discuss contributing an additional $5,000.00 to USHPA’s Free Flight Forever fund.  The purpose of FFF is to help USHPA become a self-insured organization.  Gary Anderson proposed the $5,000.00 contribution and all five board attending the ad-hoc meeting approved.

CSS Club Meeting: 10/24/15

CSS Board Meeting Minutes

Saturday, 10/24/15

General

  1. Jeff Bohler called meeting to order and welcomed attendees at 9:15 am
  2. Jeff Bohler adjourned the meeting at 10:36 am
  3. Board Members Present: Dave Hards, Dan DeWeese, Kathy Roads, Jeff Boehler, Gary Anderson, Kevin Williams
  4. About 20 CSS members were present
  5. Jeff Bohler adjourned the meeting at 11:05 am

Treasury Report

  1. Membership
    1. Membership is up to 240
    2. Primary membership registration will continue to be via eMail an PayPal with option for paper
    3. Action Item:  Provide member receipts for tax deductions?
  2. CSS will not buy into the XC Ranch
  3. Action Item:  Report finances over time to provide members with the overall health of the treasury

USHPA News from Regional Director

  1. Cory will not run for office next year
  2. Fall meeting was last week
  3. Google providing $10k / month for advertising
  4. USHPA budget is strong
  5. Worst accident rate since the 90’s
    1. There have been 19 fatalities this year
    2. Current rate is 1 death per 600 pilots
  6. Awards
    1. Jon Deitch recognized for his videos and photographs with the Bettina Grey Award
  7. Alan Crouse will provide USHPA notes on the insurance and fees topic.

Site Report

  1. Open Action (from last meeting): Site maintenance and improvement plan with budgets
  2. Glider Storage
    1. Update map on door and include date published
    2. Glider storage provides approximately $8900 annual income
    3. New Bin: budget is $8600 including bin, shelving and foundation pads
  3. New security camera system to watch HG storage bins
  4. LZ Lawn
    1. Chris Hast doing great job
    2. Owen and Chris were fertilizing and over-seeding today
    3. Gopher getting bad, Chris has already started poisoning program
  5. Launch Maintenance
    1. Dan D. found cheaper service provider and coordinated people, tools and work this year
    2. Need to have a maintenance plan; having plan would make it easier for members to volunteer and do launch maintenance for free
    3. Camp Pavika maintenance worker has helped maintain Crestline Launch in the past by grading build-up of dirt against parking lot barrier wall.
      1. Kenny knows maintenance worker and has contact information
  6. New Utility Vehicle:
    1. Jeff B. proposed to club to purchase a utility vehicle that could be used for site maintenance, pick-up gliders who have landed out, and support launching and landing practice
    2. Issues brought up by members:  storage, maintenance costs, controlling usage
    3. General consensus of the members was against purchase of a utility vehicle
  7.  G-Machine
    1. The G-machine is a centrifugal swing that provides realistic parachute deployment practice
    2. The machine is available for free of the club will store and maintain, and make available for other clubs
    3. General consensus of the members was against taking ownership of the G-machine
  8. Status update on local housing development: no updates
  9. Radio call signs painted on the top of the shade structure

Event Report

  1. Parachute clinic: 
    1. clinic held, consensus was it was a great success,
    2. Big thank you to Chris Van Veldon for organizing and hosting this event

CSS Minutes, April 23, 2016

CRESTLINE SOARING SOCIETY

SUBJECT:   MEETING OF THE BOARD OF DIRECTORS

DATE: APRIL  23,  2016,  09:12  AM  -   10:50 AM

Presented by Kevin Greene - secretary to the board.

 

A scheduled meeting of the board of directors was held on the above date.   The following members attended:

V. President:  Dan DeWeese

Treasurer:  Kevin Williams

Secretary:   Kevin Greene

Events Coordinator: Kathy Rhodes

Communications Director: Dave Hards

Safety Director:  Steve Salazar

 

1. A motion was made to have Vice President Dan DeWeese assume the office of president.  The motion carried unanimously. This was followed by a motion to start recruiting for a vice president to fill the now empty position. Communications Director Dave Hards offered to begin this process by posting a call for volunteers for this position on the CSS website. Dan Deweese proposed that he would be setting up a separate gmail account for further BOD issues, communications and record keeping.

 

2. Logistics for the WW demo days were discussed. Kathy requested temporary funds to buy drinking water supplies until event revenues can refund this.   Her request was approved along with extra porta potty and dumpster servicing costs and the $200 DJ fee. She will coord the event w/ CCR and WW. The masonry etc work for the BBQ install will be on hold until the WW event is over.

 

3.  Dan DeWeese mentioned that he is researching a coin op binocular install and will report soon.

 

4. Dan DeWeese requested a financial report on last year's income and expense with a breakout of fixed overhead items and separate line items for separate project costs during the year.

 

5. The subject of the US Forestry Service conditional use permit was raised and the conclusion was that it has probably expired since Megret last renewed   ~ 8 yrs ago.

 

6. Kevin Greene will contact Gary to retrieve his debit card and the print job of the 30 day temp membership applications / forms.

 

7.  The Fontana III property developers to the east of AJX were discussed. Dan DeWeese proposed that we try to contact them to preempt their taking action w/o our input.  Kathy Rhodes requested that we wait until she can work some contacts that may be able to provide some intel.

 

8. A motion was made to adjourn at 10:30.  The motion passed with a resolution to schedule the next meeting for June 18.

 

FOLLOWUP ITEMS FOR NEXT MEET.

V P Recuit

Barbeque status

New  gmail account

Binoculars

Finace report

Gary - Debit card +  print job

Fontana III

CSS Board Meeting 2015-06-09

General

  1. Jeff Bohler called meeting to order and welcomed attendees at 9:05 am

  2. Record attendees in future board meetings

  3. Post next board meeting & agenda on website and on a bulletin board in the LZ

  4. Jeff Bohler adjourned the meeting at 10:36 am

Treasury Report

  1. Jeff Bohler presented treasurer’s report (Kevin could not attend first half of meeting)

  2. Other income not listed in report

    1. Fly-In: concession & drop box

      1. Demo Days pre-registration

    2. T-shirt sales

    3. Wills Wing Donations

    4. XC Ranch Donations

  3. CSS board to consider thanking donors on web site (might not include amounts)

  4. Membership

    1. New on-line registration

      1. Comments from attendees: on-line registration worked well

      2. Donation field and bin storage was not prominent in registration process

        1. Process update to include storage in work

        2. J. Bohler to discuss donation field with website admin

    2. Approximately 65 members have renewed, so far (due date was June 1)

    3. CSS will no longer hand out membership cards but will post members names and post names of past members who have not registered

    4. CSS board to consider sending out paper renewals

      1. Some members not on-line

      2. Perhaps send out paper notices to the who have not renewed after some time

USHPA News

  1. Region 3 director, Alan Crouse, presented news from USHPA

  2. USHPA renewals are on-line, paper is available will be charged $15 processing fee

  3. Spring Meeting Topic: Tandem Certification

    1. FAA exemption for PGs and HGs renewed every three years

    2. Rationale for exemption: you only hurt yourself

    3. Tandem certification will not require full instructors certification

    4. Tandem certification will require at least ½ day face-to-face training

    5. Tandem certification for P2 rated pilots has been revoked (there were only 17 in the U.S.)

    6. Who is the local Tandem Administrator for HG & PG?

  4. Film Festival Package

    1. USHPA offers package to promote HG/PG file festival that can be used to promote HG & PG and raise funds for local clubs

    2. Event coordinator, K. Rhodes, to review package and make recommendation

      1. General feedback from attendees was in favor of the film festival

  5. USHPA Budget

    1. No issues

    2. No planned increases for USHPA dues

  6. Accidents and Insurance

    1. Its been a bad spring for HG & PG; no common denominator in these accidents

    2. Insurance provider conducts ad hoc inspections;

      1. Clubs need to be prepared

      2. Preparations: understand the commitments you’ve made through your bylaws and safety rules and make sure you follow them

Site Report

  1. Site administrator was not in attendance so board asked for general feedback. Suggestions were:

  2. Consider documenting periodic maintenance plan and posting on CSS website

    1. Provide opportunity for those who might volunteer if they can do it on their own time

    2. Keeps record of maintenance plan so if someone leaves the need work will not be forgotten

  3. Consider documenting a long-term plan for site improvements & upgrades and annual budget allocation to support these plans

    1. Need to publish plans for moving power lines from West approach

  4. Things that need to be done

    1. Marshall wind sock (periodic maintenance)

    2. Write emergency frequency(s) for HAM or aviation radio on top of club-house bin (periodic maintenance)

    3. Extend shade structure (site improvement)

  5. R. McKenzie recently graded the road to Marshall. This is done about once per year in late spring after rains have finished

  6. Emergency Support

    1. LZ is within city jurisdiction and served by the local city fire station

    2. XC Ranch is in county jurisdiction and served by the Devore fire station

    3. Always use LZ address when calling emergency services.Address is posed on club house bin

  7. XC Ranch has opened pond to all campers and CSS pilots. Pond is also open to new neighbor just West of XC Ranch.

    1. XC Ranch has been having issues with non-pilots and non-campers showing up at the pond.If pilots see unfamiliar faces at the pond please graciously ask if they have been flying or camping and, if appropriate, remind them that the pond is for pilots and campers, only.

  8. XC Ranch has changed their fees and payment process

    1. Fees:

      1. $10 / person; double occupancy

      2. $5 for each additional person in party

      3. Kids 16 and under are free

      4. Senior citizen discount for Jeff Bohler, only

      5. Old cash box from CSS clubhouse bin is available if XC Ranch would like to use it for fee collection

Event Report

  1. WW demo days were a great success

    1. No real complaints

    2. Steve “No Fly” Salazar, Kathy Rhodes and XC Ranch (Owen Morse) recognized for their contributions to WW demo days event

    3. Only suggested improvement was more shade

    4. CSS expenditures for event not yet published but most of those costs were for site improvements that will continue to benefit members after the event

      1. XC ranch paid $2400 for pad for tent structure.CSS to consider reimbursing XC ranch for ½ of that expense

  2. CSS is open to hosting similar event for PGs

  3. Future Events

    1. July 11 Fly-In

    2. September Fly-In

      1. Consider including vintage glider display

      2. XC ranch will host party at the pond with a live band

    3. December Toy Drive

    4. Consider swap meet for old HG & PG gear

    5. CSS considering Film Festival later this summer

    6. Parachute Clinic

      1. C. Van Velden will be coordinating and hosting a parachute re-pack clinic in July

      2. Event will be supported by Betty Pfeifer of High Energy Sports.

      3. Chris has tentative agreement on location but still looking for better venue

      4. Event will handle about 50 participants

      5. Cost will be $50-60 (repacks are currently $35) and will include

        1. Deployment: opportunity to deploy your chute while suspended in your harness and being jostled about

        2. Repack and opportunity to learn to repack your own chute

        3. Stow your own chute in your harness

      6. Chris needs 6-8 volunteers to help with the clinic